Here's what you should know if you are playing host to some Guest for overnight stays:
IIT Bombay has 2 Guest Houses - Jal Vihar (the Old Guest House) and Van Vihar (the New Guest House). The rooms in both are equally luxurious (in spite of what the name suggests) with AC rooms, TV, Internet Connection, attached Toilets et al. Rooms are for two but unless there is a rush, can be booked for one. The charges per night for parents are Rs. 500/- for double occupancy and Rs. 300/- for single occupancy while for other guests, they are Rs. 1000/- and Rs. 600/- respectively. The charges include the morning cup of tea and the newspaper. To book rooms, you need to get a form from the first floor office of Jal Vihar filled and duly attested by the Head of your Department (HOD) after approval by your Faculty Advisor (or Fac-Ad). It is usually just routine work, though might take upto a day depending upon the availability of your Fac-Ad and HOD. The filled form must be deposited at the Van Vihar office. No advance payment is required. Room charges are to be paid, as applicable, upon check-out. We suggest you to book well in advance to avoid any rush.
Since the Guest Houses have limited capacity and IIT Bombay plays host to many dignitaries from time to time, rooms can also be booked in Hostels. However, in hostel rooms, you have to make arrangements for mattresses and other basic things on your own. Mattresses might be available for rent with the Hall Manager office. We suggest you look around in your wing and you might find someone who can lend you an extra mattress. The charges for the room (without mattress) per night for parents are Rs. 50/- while for other guests are Rs. 150/- For booking, forms are available with the Hostel Coordinating Unit (HCU) in the Main Building (MB) or you may print the attached PDF. After filling out the particulars, submit it to the HCU along with a photocopy of your I-Card. Take the copy of the approved form from the HCU to the Hall Manager of the alloted hostel and you are done. You may later collect the key from the Hall Manager office a day prior to the arrival of guest. In emergency situations also, guests can stay in the hostel rooms after entry in the Guest Register kept with the security at hostel entrance. The formalities can be completed on the next working day.
1) The HCU or Hall Manager office is open from 9am to 5pm (with lunch break from 12-2pm) except on weekends and holidays. On Saturdays, the office is usually open in the first half. Plan accordingly.
2) During the orientation period, neither of these might be available due to rush. It is advisable to make alternate arrangements.